Why Room Scheduling Panels might NOT be the right fit for your meeting rooms!

Discover why room scheduling panels might NOT be the best fit for your small meeting rooms, huddle-rooms and focus rooms. Occulights provides functional benefits and a more cost-effective solution, for all your rooms.

Challenges with Room Scheduling Panels

Room scheduling panels outside meeting rooms can present several challenges for your office space. One major issue is that they force users to take additional actions, such as check-ins and making ad-hoc meetings on the panels. This can be time-consuming and inconvenient for employees, or they simply forget to do so during a busy workday. 

Another challenge is that these panels are not always updated with the actual occupancy status of the room. This can lead to confusion and wasted time when employees try to find available meeting rooms.

Additionally, the cost of room scheduling panels can be quite high. A low-end panel usually starts around $400 and can go up to $1800. On top of that, you might need to purchase licenses and sensors, which adds to the overall expense. This can eat up a significant portion of your technology budget, especially considering the increasing need for smaller meeting rooms, huddle-rooms and focus rooms in modern offices.

Efficiency in the workplace

Occulights offers a less complex and more efficient solution for room scheduling for both small and large meeting rooms. With Occulights, you can install sleek light indicators outside the meeting rooms with an exclusive design. Our busy lights gives your workspace an esthetic upgrade, as well as providing functional benefits. The Occuhub has an accurate motion sensor that trigger the meeting room lights when someone enter, or leaves a meeting room. 

This eliminates the need for users to take any additional actions, such as check-ins or ad-hoc bookings. Employees can simply approach a room and glance at the lights to see if a room is occupied or not, saving them time and effort.

From an AV professional's perspective, installing Occulights is also much quicker and easier compared to setting up room scheduling panels. This reduces installation and setup, resulting in time and cost reduction, allowing AV professionals to focus on other important tasks.

The data provided by Occulights on room utilization is valuable. It enables C-level executives to make data-driven decisions about future office space needs and technology investments. By understanding how meeting rooms are utilized, businesses can optimize their office layout and ensure they have the right resources in place.

Overall, Occulights offers a more efficient and user-friendly solution for room scheduling in all meeting rooms, improving productivity and reducing cost at the same time.

Cost Considerations

One of the major advantages of Occulights is its cost-effectiveness. While room scheduling panels can be expensive, Occulights provides a more affordable solution for ALL your meeting rooms. Usually small meeting rooms and huddle rooms are excluded when it comes to scheduling panels, because the excessive hardware, software and configuration cost.

With Occulights, you don't have to invest in costly panels or licenses. The sleek and exclusive light indicators are a more budget-friendly option, allowing you to allocate your technology budget more efficiently.

Additionally, our solution eliminates the need for sensors that require programming or configuration. This further reduces the overall cost and complexity of implementing a room scheduling system.

By choosing Occulights, you can save money while still benefiting from an effective room scheduling solution for all meeting rooms.

Benefits of Occulights

• Firstly, the simple and sleek design of the lightbars or light indicators enhances the aesthetics of your office space. They blend seamlessly with the overall decor and provide a modern and professional look.
• Secondly, Occulights simplify the process of finding available meeting rooms. Employees can quickly identify occupied and vacant rooms by simply looking at the lights. This saves time and reduces frustration.
• Furthermore, the data on room utilization provided by Occulights allows businesses to make informed decisions about their office space. C-level executives can analyze the usage patterns and optimize resources accordingly.
• Overall, Occulights offers a user-friendly, cost-effective, and aesthetically pleasing solution for room scheduling, improving efficiency and productivity in your meeting rooms.
  
  
  

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