The Shift to Flexible Workspaces and Ad-Hoc Meeting Rooms
As flexible work environments and hot desking become the new norm, businesses are increasingly turning to ad-hoc and non-bookable meeting rooms to accommodate quick meetings, phone calls, or focus sessions. In today’s modern office layout, it’s common to see clients with 40 traditional meeting rooms matched or even outnumbered by these drop-in spaces.
These smaller, non-bookable meeting rooms often have minimal tech setups—maybe a screen or basic BYOD (Bring Your Own Device) videoconferencing solution. Investing in room scheduling panels for these spaces is not only costly but often unnecessary, as these rooms are intended for quick, unscheduled use.
Why Scheduling Panels Aren’t Ideal for Drop-In Rooms
Since the primary purpose of ad-hoc rooms is convenience and accessibility, requiring a booking panel undermines their function. Users need a space they can quickly drop into without dealing with reservation processes. For businesses, spending $800–$1500 on scheduling panels in rooms that aren’t meant for booking can quickly add up without a clear return on investment. And please, dont force your users to do actions if they dont need to! A solution dependent on manual actions, such as employees that need to manually check in and out of rooms, always falls short to automated solutions. Our sensor detects when people use rooms, and update the busy light accordingly.
Occulights: Smart Sensors and Occupancy Indicators
Occulights offers an intuitive, budget-friendly solution tailored for non-bookable meeting spaces. The Occulights sensor and light indicator provides real-time information on room availability without the need for scheduling panels. Users can see at a glance if a room is occupied (red) or available (green), making it ideal for impromptu use.
The ROI is Clear
For these rooms, Occulights provides a high return on investment by optimizing space usage without costly scheduling systems. Check out our ROI Calculator below to see how much you could save.