The Ultimate Occulights FAQ

Everything You Need to Know About Smart Occupancy Sensors, Meeting Room Automation & Workplace Intelligence

Last Updated: July 2026

Table of Contents

1. About Occulights
2. Products
3. Smart Occupancy Detection
4. AI-Powered Workplace Automation
5. Meeting Room Management
6. Environmental Monitoring
7. Microsoft 365 Integration
8. Cisco Spaces Integration
9. APIs & Third-Party Integrations
10. Installation & Deployment
11. Security & Privacy
12. Dashboards & Analytics
13. Enterprise Management
14. ROI & Business Benefits
15. Technical Specifications
16. Purchasing & Support
17. Future Roadmap

About Occulights

What is Occulights?

Occulights is an enterprise workplace intelligence platform that combines occupancy sensing, room availability indicators or light indicators for meeting rooms, workplace analytics, and AI-powered automation into one scalable solution.

Designed for modern offices, Occulights helps organizations optimize meeting room usage, improve employee experience, reduce ghost meetings, and make smarter workplace decisions through real-time occupancy data.

Unlike traditional room booking systems that simply display calendar information, Occulights combines physical occupancy detection with cloud intelligence to create smarter meeting rooms and workplaces with availability signs. 

What makes Occulights different?

Most workplace solutions focus on one problem.

Occulights combines multiple capabilities into one ecosystem:

• Occupancy detection
• Meeting room availability indicators or "busy lights" 
• Temperature monitoring
• Humidity monitoring
• Microsoft 365 synchronization
• Cisco Spaces integration
• AI-powered Ghost Meeting Removal
• AI-powered Auto Booking
• Utilization analytics
• Enterprise device management
• Open API

Instead of purchasing multiple products from different vendors, organizations can deploy one integrated platform.

Who is Occulights designed for?

Occulights is designed for organizations that want to improve workplace efficiency while protecting employee privacy.

Typical customers include:

• Large enterprises
• Government organizations
• Universities
• Healthcare facilities
• Corporate headquarters
• Co-working operators
• Property owners
• Smart buildings
• System integrators
• AV and UC integrators
  
  

What problems does Occulights solve?

Organizations commonly experience:

• Meeting rooms booked but left empty
• Employees unable to find available rooms
• Poor visibility into office utilization
• Underused office space
• Frustrating booking experiences
• Lack of occupancy insights
• High real estate costs

Occulights addresses these challenges through intelligent sensing, automation, and analytics.

Products

What products does Occulights offer?

Occulights currently consists of two core hardware products:

Occulights Light Indicator

An intelligent LED room availability indicator mounted outside the room.

Displays:

• Available
• Occupied
• Soon Booked (optional)

OccuHub

A smart occupancy sensor installed inside the room.

Functions include:

• Occupancy detection
• Motion sensing
• Temperature monitoring
• Humidity monitoring
• Workplace automation
• Analytics

Complete Kit

Combines:

• Light Indicator
• OccuHub
• Cloud Management
• AI Automation
• Dashboards
  
  

Can I purchase only the Light Indicator?

Yes.

Many customers start by improving room visibility before expanding into workplace analytics.

Can I deploy only OccuHub?

Absolutely.

OccuHub functions as a standalone occupancy sensor with Microsoft integration, dashboards, and AI automation.

Occupancy Detection

How does OccuHub detect occupancy?

OccuHub continuously monitors whether a room is occupied using advanced sensing technology and intelligent software algorithms.

Unlike traditional motion detectors, it is designed to determine room occupancy rather than simply detecting movement.

Does Occulights use cameras?

No.

Occulights is completely camera-free.

No images are captured.

No video is stored.

No facial recognition is performed.

No biometric information is processed.

This makes Occulights suitable for privacy-sensitive environments where camera-based occupancy detection may not be appropriate.

Can Occulights identify people?

No.

Occulights detects occupancy—not identity.

It knows a room is occupied but cannot determine who is inside.

How accurate is occupancy detection?

Accuracy depends on room layout, mounting position, ceiling height, and environmental conditions. When installed according to deployment guidelines, OccuHub is designed to provide reliable occupancy detection suitable for workplace automation, analytics, and room management.

Can sensitivity be adjusted?

Yes.

Administrators can configure occupancy timing and detection behavior to suit different room sizes and usage patterns.

Can one sensor cover an entire meeting room?

Yes, for many small to medium-sized meeting rooms. Larger rooms may require multiple sensors depending on layout and coverage requirements.

AI-Powered Workplace Automation

What is Ghost Meeting Removal?

Ghost Meeting Removal automatically identifies booked meeting rooms that remain unoccupied.

If nobody arrives within a configurable time period, the room reservation can be released automatically, making the room available for others.

Benefits include:

• Increased room availability
• Improved utilization
• Fewer unavailable-but-empty rooms
• Better employee experience

What is Auto Booking?

Auto Booking automatically reserves a meeting room when people enter an available room without an existing reservation.

This improves utilization statistics while reducing the need for manual booking.

Can AI features be configured?

Yes.

Organizations control timing, thresholds, automation behavior, and policies to match workplace requirements.

Meeting Room Management

Which spaces can Occulights manage?

Occulights is suitable for:

• Meeting rooms
• Boardrooms
• Huddle rooms
• Phone booths
• Focus rooms
• Collaboration areas
• Executive offices
• Training rooms
• Quiet rooms
• Restrooms
• Wellness rooms

Can Occulights help employees find available rooms?

Yes.

The Light Indicator provides immediate visual availability, reducing time spent searching for free meeting spaces.

Environmental Monitoring

What environmental information does OccuHub measure?

OccuHub measures:

• Temperature
• Humidity

These metrics help organizations maintain comfortable workspaces and monitor environmental conditions across the office.

Can environmental data be viewed historically?

Yes.

Historical data can be analyzed through dashboards to identify trends and support workplace optimization.

Microsoft 365 Integration

Does Occulights integrate with Microsoft 365?

Yes.

Occulights integrates with Microsoft 365 to synchronize room bookings, automate workflows, and provide occupancy-aware meeting room management.

Capabilities include:

• Calendar synchronization
• Ghost Meeting Removal
• Auto Booking
• Room status updates
• Occupancy analytics

Does it work with Microsoft Teams Rooms?

Yes.

Occulights complements Microsoft Teams Rooms deployments by adding physical occupancy intelligence and automation.

Cisco Spaces Integration

Does Occulights integrate with Cisco Spaces?

Yes.

Occulights integrates with Cisco Spaces, enabling organizations to combine occupancy data with broader workplace and smart building analytics.

Open API & Integrations

Does Occulights provide an API?

Yes.

Occulights includes an open API that enables integration with third-party workplace platforms, dashboards, booking systems, and building management solutions.

Which third-party platforms can integrate?

Examples include:

• Workplace platforms
• Smart building software
• Analytics tools
• Custom enterprise applications
• Building management systems
• Room scheduling solutions

Installation

Is installation difficult?

No.

Occulights is designed for quick enterprise deployment.

Power options include:

• USB-C
• Power over Ethernet (PoE)

Where can devices be mounted?

Light Indicator:

• Glass
• Wall
• Ceiling

OccuHub:

• Ceiling
• Wall (where appropriate)

Does OccuHub require a gateway?

No.

OccuHub includes built-in connectivity and does not require a separate gateway, reducing infrastructure complexity and installation costs.

Security & Privacy

Is Occulights GDPR compliant?

Yes.

Occulights is designed with privacy by design principles and supports GDPR-compliant deployments.

What personal information is collected?

Occulights is designed to minimize the collection of personal data. Occupancy information is based on room usage rather than identifying individuals.

Does Occulights use facial recognition?

No.

Never.

Is communication encrypted?

Yes.

Enterprise-grade encryption is used to protect communication between devices, cloud services, and management platforms.

Can devices receive secure firmware updates?

Yes.

Occulights supports secure Over-the-Air (OTA) firmware updates, enabling new features, security improvements, and bug fixes without replacing hardware.

Dashboards

What analytics are available?

Organizations can visualize:

• Room occupancy
• Utilization trends
• Peak usage times
• Temperature
• Humidity
• Ghost meetings
• Auto bookings
• Workspace performance

These insights help facilities teams make informed decisions about space planning and workplace investments.

Enterprise Management

Can multiple offices be managed centrally?

Yes.

Occulights is designed for centralized management across multiple buildings, campuses, and countries.

Can devices be remotely configured?

Yes.

Administrators can remotely monitor, configure, and update devices through the Occulights management platform.

ROI & Business Value

Why should companies invest in occupancy analytics?

Occupancy analytics help organizations:

• Improve meeting room availability
• Reduce wasted office space
• Support hybrid work strategies
• Enhance employee experience
• Optimize real estate investments
• Make data-driven workplace decisions

Can Occulights help reduce real estate costs?

Yes.

By understanding how spaces are actually used, organizations can make informed decisions about office layouts, room allocation, and future real estate needs.

Technical Specifications

What power options are supported?

• USB-C
• Power over Ethernet (PoE)

Are different colors available?

Yes.

Occulights is available in black and white as standard, with custom colors available for larger projects.

Does the Light Indicator brightness adjust?

Yes.

Brightness can be configured to suit different environments.

Can occupancy timing be adjusted?

Yes.

Detection timing (Debounce Delay) and room release timing (Hold Time) are configurable.

Purchasing & Support

How do I purchase Occulights?

Occulights is available through a network of authorized distributors, workplace technology partners, and system integrators.

Can I become a reseller or integration partner?

Yes.

Occulights works with distributors, AV integrators, workplace consultants, and technology partners globally.

Future Roadmap

Why does Occulights say "Built for Today. Ready for Tomorrow."?

Because the hardware is software-defined.

New capabilities are delivered through firmware and cloud software updates, allowing customers to benefit from continuous innovation without replacing their devices. This approach extends the useful life of the hardware, reduces total cost of ownership, and helps ensure the platform evolves alongside changing workplace needs.